Export a Sorted Route to Excel: Keep the Office Copy

The office needs a copy of the run — without the phone calls

You've sorted the run. The driver has the stop order on their phone. But the office manager wants a spreadsheet for the customer, or you need a record of the day's stops for invoicing. Right now, that means someone copying addresses by hand, or the driver reading them out over the phone. It's slow, and mistakes slip in.

StopSorted lets you export the exact sorted stop order to Excel in a few clicks. No retyping. No mismatched addresses. The file matches what the driver sees.

This article shows you how to export a delivery route to Excel, what the file contains, and how to use it for the office, customers, or your own records.

How it works

The export takes the current stop order from a phone's route and turns it into a spreadsheet.

• You open Fleet Login, go to Routes, and pick the phone that has the run.
• On the route card, you tap Export Excel.
• Your browser downloads an .xlsx file.
• The stops are listed in sorted stop order — the same sequence the driver will follow.
• Columns include stop number, address, suburb, postcode, company, items, priority, status, and related fields.
• If the run can estimate times, estimated arrival is included.

The column headers match the usual import headers (address, suburb, postcode, company, items, priority). That means you can reuse the file later if you need to load stops back in.

Step-by-step: Export your sorted route

1. Open Fleet Login and go to Routes.
2. Find the phone that has the run you want to export. Tap to open it.
3. On the route card, tap Export Excel.
4. Check your downloads. Your browser will save an .xlsx file. Open it in Excel, Google Sheets, or any spreadsheet app.
5. Share or store the file as needed — email it to the office, send it to a customer, or save it for your records.

That's it. The file reflects the sorted stop order at the moment you export.

What the driver sees vs what the office sees

The driver works from the phone app. They see a numbered list of stops in the sorted order. Each stop shows the address, any items, and priority. If arrival times are available, they see those too. The driver can open Google Maps or Waze for turn-by-turn directions, or use in-app turns.

The office sees the same information in Fleet Login. When you export to Excel, you get a spreadsheet that mirrors the driver's list. The office can filter, sort, or print it. They can also send it to a customer who wants to know when their delivery will arrive.

Both views stay in sync because they come from the same route data.

Worked example: From phone calls to a single file

Mia runs a small delivery fleet. Every morning, she sorts the day's runs in StopSorted. The drivers get their stop order on their phones.

But the office manager, Sam, needs a list for the main customer — a local pharmacy that wants to know the order of deliveries. Previously, Sam would call each driver and write down the stops. It took 20 minutes and sometimes had errors.

Now, Mia opens Fleet Login, goes to Routes, selects the phone with the pharmacy run, and taps Export Excel. She emails the file to Sam. Sam forwards it to the customer. The whole thing takes two minutes. The customer gets accurate arrival times, and Sam doesn't have to chase anyone.

FAQs

Can I export a route from the driver's phone? No, the export is done from Fleet Login. That keeps the office copy separate and ensures you're exporting the official sorted order.

What if I need to load these stops onto a different phone? You can use the same file. Because the columns match the import headers, you can import it via Import CSV/Excel on the target phone. Just don't use Build Route across multiple phones for this — that's for creating new routes.

Does the export include estimated arrival times? Yes, when the run can estimate times. If not, that column may be blank.

Can I customise the columns? The export includes a standard set of columns. If you need different fields, you can edit the spreadsheet after downloading.

Ready to export your first route?

Exporting a sorted route to Excel is a simple way to keep everyone on the same page. Whether it's for the office, a customer, or your own records, you get an accurate stop list in seconds.

For more details, see our guide: Export a sorted route.

To explore other features, visit How it works or check Pricing to see plans for your fleet.