Fleet Pricing Per Driver: Pay Only for Phones That Run

Why pay for phones that never run?

If you run a delivery fleet, you know the drill: you sign up for a tool, pay for a set number of seats, and half of them sit unused because drivers come and go, or you overestimated how many you'd need. That's wasted money every month.

StopSorted flips that. You pay for the phones that actually run routes, not the ones you approve for setup. This article explains exactly how that works, so you can budget confidently and never pay for a seat that isn't doing the job.

How it works

StopSorted's fleet plan is built around one idea: you shouldn't pay for a phone until it's used for a paid run. Here's the mechanic in plain terms.

• Start the monthly plan when you're ready for paid runs to go live. You can approve phones and set up for free before that.
• $69/month covers 2 phones that have run at least one route in that month.
• $20/month per extra phone that runs a route. That charge hits on the day the phone first starts a route, then roughly every month from that date.
• Approve and pair for free – as many phones as you need. If you remove a phone before its first route, it's not billed.
• Once a phone runs even one route in a month, it stays on that month's bill even if you turn it off or remove it later.

This means you can onboard drivers, test the app, and have everything ready, but the clock only starts when they actually deliver.

Setting up your fleet in 5 steps

Here's how to get from zero to billing in a few minutes.

1. Open Billing in your fleet login.
2. Read the rates and tick the agreement if it's shown.
3. Tap 'Start monthly Square subscription ($69 fleet…)'.
4. Complete Square checkout with your card.
5. Approve phones under Devices. Extra seats appear only when a phone starts a route – not when you just approve it.

You can approve phones and practise login before the card is on. Add billing only when drivers need to run paid routes. That way, you're never paying for setup time.

What the driver sees vs what the office sees

Drivers don't need to worry about billing. They just open the app, see their sorted stops, and deliver. The app shows them the best stop order, turn-by-turn navigation to Google Maps or Waze, and lets them capture proof of delivery.

The office, on the other hand, has the full picture in the fleet login. Under Billing, you can see:

• Which phones have run routes this month
• What you're being charged for
• Invoice history with PDF downloads

You'll also see a live map of where each driver is, but that's separate from billing – it's just part of the service.

A real-world example: Say you have 3 drivers

Let's say you have three drivers, but only two are active this month. Here's what happens.

• You approve all three phones for free.
• Driver A and Driver B start routes this week. That triggers the $69 plan, covering both.
• Driver C hasn't run a route yet, so no charge for that phone.
• Next month, Driver C quits before running a route. You remove the phone, and you've never paid for it.

Compare that to a typical fleet tool where you'd pay for three seats from day one. With StopSorted, you save $20 in that first month, and you're not stuck paying for a seat that never works.

If Driver C does start a route, you'll see a $20 charge on that day, and it'll recur monthly from then. That's predictable and fair.

Frequently asked questions

Q: Can I approve phones before I start the paid plan?

Yes. You can approve and pair phones for free. Billing only starts when you activate the monthly plan and a phone runs its first route.

Q: What if I remove a phone that already ran a route this month?

It stays on this month's bill. The charge is for the month, not per run. You won't be refunded for that extra $20.

Q: What happens if my card fails to renew?

You have 3 days to update your card. Both the fleet login and driver app will show a warning. After that, access pauses – either the whole fleet (for the $69 plan) or just that extra phone (for a $20 item).

Q: Do I get invoices?

Yes. You'll get a tax invoice PDF emailed each time your card is charged – for the $69 plan and each $20 extra phone. You can also download them from fleet login → Billing → Invoice history.

Q: What about solo drivers?

Solo drivers on Google Play are separate, at $24.99/month. That's for single drivers who don't need fleet management.

Try it without risk

You can start with a free account and see how StopSorted works. When you're ready, activate the fleet plan and only pay for phones that run. That's the honest deal.

Check out the fleet billing guide for more details, or see our pricing page to get started.